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Manuscript Preparation

This document provides details on typesetting and layout requirements pertaining to final manuscript submission to the Student Journal of Occupational Therapy.

Formatting Requirements

Only submissions that meet the following formatting criteria will be considered for publication.

Cover Letter

A cover letter is required with each submission and must be uploaded separately from the manuscript submission. The cover letter must contain the title of the article and state the purpose of the article.

Author Biographies

Please attach with the cover letter a biography for each contributing author. Biographies should be no more than 50 words per author. All biographies should be submitted separately from the body of the manuscript, please upload all biographies to the biography submission link.

Keywords

At least 3-5 keywords should be provided for indexing purposes, and ease of future readers finding the manuscript.

Manuscript

The complete manuscript submission will include the abstract, body of the manuscript, references, and all appendices as a Microsoft Word document or Rich Text File (RTF). Do NOT include a title page listing authorship or institutions. The full title of the article should be located at the top of the first page, followed by the abstract, body, and references, and any included appendices in that order. The manuscript should not include page numbers. The submission system will add these to the manuscript automatically.

Anonymity

To facilitate double-blind review, there should be no information included in any portion of the complete manuscript that would identify the authors or their research institutions. Such references should be recast in language such as "the authors....", "the institution...", etc.

Abstract

The abstract must be no more than 250 words for all original research articles, theory pieces, and educational practice and innovation articles. The abstract should be written in a narrative style describing the key concepts of the article. The abstract submission must be uploaded with the body of the manuscript.

Spacing

The manuscript should be double spaced. All paragraphs should be left-justified. Headings should follow the Publication Manual of the American Psychological Association, 7th edition,, with all headings in bold and title case, and utilizing centering, italics, indentations, and ending periods to indicate successive sub-headings.

Font

All text should be presented in Times New Roman and 12 point font. Please note that the Publication Manual of the American Psychological Association, 7th edition, does allow for three new fonts (including Arial); however, SJOT requests that all submissions be completed in Times New Roman to allow for continuity in font between articles read by the editors and reviewers.

Margins

There should be one-inch margins on all four sides of the manuscript.

Spelling, Grammar, and Punctuation

Authors are responsible for ensuring their manuscript has undergone full copyediting to correct for errors in spelling, grammar, and punctuation. Manuscripts that appear not have undergone copyedited may be rejected without review. All questions regarding grammar and punctuation should be referred to the Publication Manual of the American Psychological Association, 7th edition. Notable changes between the 6th and 7th editions are listed below:
  • All headings and sub-headings should be bold and title case
  • All language used throughout the manuscript must be bias-free and respectful to all.
  • Use only one space after a period.
  • Capitalizations should not be used for diseases, therapies/treatments, concepts or models, but ensure all proper nouns that occur within the article are capitalized.
  • If three or more authors appear in a citation, upon first citation use “et al.” after the first author (or after the necessary number to distinguish the work in the reference list).
  • All DOIs must be referenced using the link format (https://doi.org…). For references from a link with no DOI, do not include “retrieved from,” prior to the URL, only the direct link, including “https://”.

Page Length

There are no specified page limits for manuscript submission to SJOT. All information should be presented in a succinct and professional manner.

Emphasized text

Whenever possible use italics to indicate text you wish to emphasize rather than underlining it. The use of color to emphasize text is discouraged.

Color

Set the font color to black for the entirety of the text. We encourage authors to take advantage of the ability to use color in the production of figures, maps, images, etc. However, you need to appreciate that this may cause some of your readers problems when they print the document on a black & white printer. For this reason, you are advised to avoid the use of colors in situations where translation to black and white would render the material illegible or incomprehensible.

Ethics Review

For all original research, there should be an explicit statement approving the study by a named human subjects or ethics committee. Additionally, all subjects must have completed informed consent documentation to take part in the study.

Manuscript Style and References

The Publication Manual of the American Psychological Association, 7th edition, should be followed for all other questions of headings, quotations, citations, references, and general writing style guidelines. Please be aware of the notable changes to APA guidelines listed above.