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Policies

Contents

Mission of Student Journal of Occupational Therapy

The mission of the Student Journal of Occupational Therapy (SJOT) is to provide a dedicated venue for students and student practitioners to more actively engage in open access research publication and to participate in the critical evaluation and digital publication of quality research and scholarly analysis that informs occupational therapy professionals at all levels.
For more information, please see Student Journal of Occupational Therapy Aims and Scope page.

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Who Can Submit?

Anyone enrolled in a degree-granting university program may submit work for consideration by the Student Journal of Occupational Therapy. All work submitted must be original, and the author must own the copyright to the submission or be authorized by the copyright holder to submit the work for publication in SJOT.

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General Submission Rules

Articles submitted to SJOT must not have been previously published in journals, published proceedings, or books (print or electronic) or be under review for such publication. By submitting an article to the Student Journal of Occupational Therapy, the author is stating that the submitted work is not currently in the publication process with another journal (print or electronic) and that the work will not be submitted to another journal until the final review decision has been made by the editors of SJOT. Please note: "publication" in a working-paper series does not constitute prior publication.

Please see the Aims and Scope page for content and article types appropriate for submission to the Student Journal of Occupational Therapy.

If you have questions or concerns about the submission terms for the Student Journal of Occupational Therapy, please contact the editors.

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Open Access Statement

In alignment with the values of the University of St. Augustine for Health Sciences Library and its commitment to the open dissemination of research, SJOTis a "gold" open-access journal, providing access to all content in its final form immediately and without charge to the individual or their institution.

Users may read, download, print or share the full text of all articles published within this journal without seeking permission from individual authors or the publisher, so long as that use adheres to the Creative Commons Attribution, Non-Commercial 4.0 (CC BY-NC 4.0) International License. Please see the section below for best practices on attribution and usage under the CC-BY-NC 4.0 license when sharing articles from SJOT.

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Formatting Requirements

The Student Journal of Occupational Therapy relies generally upon the Publication Manual of the American Psychology Association, 7th ed., for formatting, citation, and reference guidelines. Specific requirements for submission to the Student Journal of Occupational Therapy can be found in the Final Manuscript Preparation Guidelines. Only manuscripts meeting these guidelines will be considered for publication.

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Article Submission Agreement

All author(s) must agree to the submission rules (the Submission Agreement) set forth by SJOT upon submission of the article. The agreement includes the author(s) approval, contribution verification(s), agreement of submission, responsibility for the submitted content, conflict of interest, financial disclosures, and statement of exclusive submission. If there are concerns about the submission agreement, please contact the editors via email (see the Editorial Board).

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Conflicts of Interest

Authors

Upon submission of manuscripts to SJOT, the authors must disclose all financial and personal relationships and interests that may pose as a potential bias or conflict of interest within their work. Purposeful failure to disclose conflicts of interest is a form of misconduct which may result in the manuscript not being published by SJOT.

Journal Editors

Editors making final decisions regarding manuscripts submitted to SJOT will make decisions only for articles in which no conflict of interest is present. If there is a conflict of interest, the decision will be assigned to another editor who does not pose a conflict of interest for the submitted manuscript. Editors and peer-reviewers are expected to disclose any potential conflicts before

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Author Rights

As further described in the Submission Agreement, by submitting the Work for publication, the authors agree to allow first publication rights to SJOT and to allow SJOT to share the Work under a Creative Commons Attribution, Non-Commercial 4.0 (CC BY-NC 4.0) International License.

Notwithstanding this CC-BY-NC License, authors retain all rights to future use, including publication, of their work without restriction.

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SJOT does not require any copyright transfer agreement for publication. Authors do grant to SJOT the non-exclusive first right to publish accepted work in the journal. Accepted work is published under a Creative Commons Attribution, Non-Commercial 4.0 (CC BY-NC 4.0) International License. Authors retain all rights to use their work in the future without restriction.

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Confidentiality

All information regarding manuscript submissions to SJOT is considered confidential information with intellectual property held by the original authors. The editors and reviewers of SJOT will not discuss any information submitted to the journal, including the review process or publishing decisions with anyone but the authors and reviewers. There will be no sharing of the authors’ work or ideas prior to publication of the manuscript to ensure the protection of authors’ intellectual property. If a manuscript is rejected, a copy remains within the electronic system but is only accessible by authorized editors when necessary for administrative purposes. If confidentiality is breached for allegations of dishonesty, SJOT editors will notify authors or reviewers.

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Plagiarism Policy

All acts of plagiarism, copyright infringement, and other ethical breaches related to the publication of manuscripts are taken very seriously. If plagiarism is suspected, SJOT reserves the right to use third-party plagiarism software to determine if plagiarism has occurred. Manuscripts may be retained within third-party plagiarism software after they have been checked. If the commission of plagiarism is identified, SJOT reserves the right to take action regarding the specified article.

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Charges and Fees

SJOT charges no fees for submission, review, or publication of articles. There are no hidden fees at any stage of the review or publication process. All publication costs are absorbed by the University of St. Augustine for Health Sciences Library. This is done in alignment with the USA Library’s commitment to advancing open access publication of scientific research and with SJOT's mission to promote student engagement in open access publication and to disseminate accessible research.

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Review Process

Each manuscript will undergo a careful review process before being accepted for publication. Each submission will initially be reviewed by at least one of our editors to ensure that its content meets the aims and scope of the journal and that it has been appropriately reviewed for spelling and grammar. The manuscript will be then reviewed by 2-3 reviewers, comprising at least one student reviewer and at least one practicing professional with expertise in occupational therapy. These reviewers assess the importance, methodology, validity, and applicability of the work to occupational therapy practice. These reviews will be double-blinded. Suggested edits and publication decisions from reviewers will be communicated to editors, who will communicate with the author for revision as required.

The review process may require 8-12 weeks for the delivery of initial revision requests to authors. Additional rounds of review, if needed, may extend that time further. If the manuscript is accepted and when all requested revisions have been made, the editors will submit a final proof to the author for approval. Authors are expected to respond promptly to requests for revision and approval of final proofs.

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Attribution and Usage Policies

Work in the Student Journal of Occupational Therapy is published under a Creative Commons Attribution, Non-Commercial 4.0 (CC BY-NC 4.0) International License. Reproduction, electronic posting, transmission or other distribution or use of the article or any material therein, requires that attribution be made to the Author and SJOT.

Best practice for such attribution is to include a standard citation of the article, linking to the URL of the original publication and to include the statement "Used under CC-BY-NC 4.0 License". If possible, a link to the CC-BY-NC 4.0 license information at the Creative Commons website (https://creativecommons.org/licenses/by-nc/4.0/) should also be provided. The cover page attached to each article meets these requirements fully.

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Archival Policy

As part of our commitment to the persistent accessibility of published material, all SJOT content will be sustainably archived through a network of mirror sites utilizing the LOCKSS system. SJOT began implementation of LOCKSS in December 2019. Complete implementation is expected before publication of the first issue of 2020.